When you have 8 faculties, 17 research centres, 24 central service divisions and 99 departments, how do you manage stationery requirements without pulling your hair out?
New Zealand’s universities come in all shapes and sizes, but they share a need for cost-effective, super-efficient print ordering. For the University of Auckland, Soar created a personalised Ebusiness online print ordering website.
Five years ago the University of Auckland appointed Soar Print to provide managed print services for the efficient handling of complex stationery ordering requirements. Soar’s Ebusiness implementation team got busy and soon the university was equipped with a fully-functional print ordering website, complete with customisable templates for every stationery item.
“The process for ordering stationery improved significantly, along with the management of the brand in the stationery category. Marketing staff across the university have provided feedback that the account service is superb”, says Helen Whitehead, Marketing Manager, University of Auckland.
How does it work?
An Ebusiness website displays the university’s logo alongside Soar’s logo on the top nav. With just a few clicks, users can select a stationery template, add new details and order the print. The same Ebusiness solution can be used for end-to-end print management of other materials, such as brochures and prospectuses. Artwork files are loaded into the system, then print orders can be placed with a click. Logins can be provided to any employees involved with print ordering. A master administrator is able to control who can do what.
Urgent print orders are quickly actioned. For items that aren’t so urgent, Soar can accumulate print orders to create print procurement efficiencies. We call this ‘ganging’ and it’s a proven strategy for reducing print costs.
A secure vault for all your visual assets
Another benefit of Ebusiness is brand consistency and colour management. Only approved templates and designs are stored on the Ebusiness site, so there’s no chance of printing items that have the wrong logo or colours. The site also stores design specs, brand standards and colour specs, making it easy to forward guidelines to anybody who needs them.
It’s easy to update your print procurement process
Soar Print works closely with several leading tertiary educators to provide complete printing solutions and service, so we know what works. If you’d like to find out more about improving print efficiency and reducing costs for your university or tech, give Peter Lloyd a call on (09) 302 9100 or email peter@soarprint.co.nz
Visit Soar’s website to read more about eBusiness online print ordering solutions.
